Privacy Policy

This Privacy Policy describes the privacy practices of DIOTASOFT, hereinafter “ Us “, related to personal data collected, used, stored and otherwise processed in connection with our websites, mobile apps (“ Sites “) , and products and services we provide to our customers (“ Services “). It explains the rights and choices available to individuals with respect to their Personal data.

WHAT THIS PRIVACY POLICY COVERS – SUMMARY

This Privacy Policy applies to the processing of personal data by Us as data controller, i.e. as the party that determines what personal data to collect online (including in connection with our Services) or offline and to what end.

This Privacy Policy does not apply to personal data processed by Us on behalf of our customers as a processor as specified in the applicable law.

For your convenience, hyperlinks may be posted on the Sites that link to other websites or apps that does not own or control by Us. This Privacy Policy is not applicable to them and we have no liability for the content of third-party websites. We encourage you to read the privacy policies of the other websites you visit and services you use.

WHAT PERSONAL DATA IS COLLECTED AND PROCESSED BY US

Personal data means any information relating to an identified and identifiable person. An identifiable person is a person who can be identified, directly or indirectly, in particular by reference to an identification number or to one or more factor specific to the natural person.

In any event, the personal data processed by Us is limited to data necessary for the purposes described in this Privacy Policy.

Depending on the purposes detailed below, personal data processed by Us includes:

Personal and business contact information, such as first and last names, postal address, email address, telephone number(s) and job title;
Profile information such as user ID, login and password, university, degree, certification and courses taken, type of organization (company, school, etc.), organization name, organization size, department, industry and sub-industry sectors ;
Usage information such as IP and MAC Addresses, logs on how you use our Services, including data from cookies as described below.

WHY YOUR PERSONAL DATA IS PROCESSED BY US

We use your personal data as permitted by law. The legal basis and purposes for which we process your personal data are, in addition to complying with our legal obligations, especially in accounting and tax issues, described below:

With your consent:

To communicate with you, including when you request information related to our Services, register on our Sites, participate in surveys, or allow Us to take specific actions (e.g. post your testimonials or endorsements on our Sites) and more generally to manage our communication and marketing activities;
To provide you with a personalized, interactive use of Sites and allow you to access all their features.

To comply with the following legitimate interests:

We take into consideration and balances any potential impact on you (both positive and negative) and your rights before processing your personal data for purposes based on legitimate interest. Unless we have your consent or have otherwise required or permitted to do so by law, we will not use your personal data in situation where the impact on you outweighs its legitimate interest in processing your personal data:

To improve your experience, better understand your needs and interests, and personalize your experience with Services, including remembering your settings ;
To enable Us to manage our business relationships when you are acting on behalf of our prospect or customer (In conjunction with sales opportunities, commercial offers, purchasing, contracts, orders, invoices, delivery, support or training– including essential information for users of our Services – and security of Services);
To create anonymous data for analytics;
To protect, investigate and deter against fraudulent, harmful, unauthorized, unethical or illegal activity as well as for security and safety prevention;
To process job applications and other applications.

HOW LONG YOUR PERSONAL DATA IS RETAINED

We do not store your personal data for more time than necessary and only as long as required to fulfill the purposes set out above. Retention periods may vary depending on the data categories and the processing activities. To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements:

Where you gave your consent, until you withdraw it;
Where we have entered into an agreement with you or your employer, as long as the agreement is into force plus the applicable local statutes of limitations;
Where we have a legitimate interest in using your personal data, for a limited period of time appropriate to ensure fair processing of your personal data or until you object to the use of your personal data, subject to compelling legitimate grounds for continued processing which override your interest in objecting or for the establishment, exercise or defense of legal claims;
Where we are required to comply with a legal obligation, the retention period will be determined according to the applicable law;
Where your personal data is required to assert or defend against legal claims, we will retain your personal data until the end of the relevant retention period or until the claims in question have been settled.

At the end of the retention period, your personal data will be deleted or anonymized using process and methods in accordance with data protection standards.

WITH WHOM WE SHARE YOUR PERSONAL DATA

We do not rent or sell information, but may share your necessary personal data for certain business purposes, with the following categories of organizations:

With third parties acting on our behalf: We may engage third party companies and individuals where necessary and share your personal data with them in the course of the services that they render to us, to administer and provide the Services on our behalf. These third parties will use your personal data only as directed by us and in a manner consistent with this Policy, and are prohibited from using or disclosing your personal data for any other purpose.
With third parties to comply with applicable laws: In certain circumstances, we may, under applicable law, disclose some of your personal data to government or law enforcement official or private parties, (a) if we believe in good faith that such disclosure is reasonably necessary to comply with a legal process (e.g, a warrant, subpoena, or other court order), (b) enforce the terms and conditions governing our Services, (c) protect our rights, property, or safety, those of our customers, or the public, and (d) protect, investigate, and deter fraudulent, harmful, unauthorized, unethical, or illegal activities. We will review requests to make sure they satisfy applicable laws. If a request asks for too much information, we will try to narrow it, and if possible, will object to producing any information at all.
With third parties to serve or protect our legal and business interests: We may sell, transfer or otherwise share all or part of our business or assets, including your personal data, in connection with a business deal (or potential business deal) such as a merger, consolidation, acquisition, reorganization or sale of assets, or in the event of bankruptcy, change of control or liquidation in whole or in part, in which case we will make appropriate efforts to require the recipient to honor this Privacy Policy.

INTERNATIONAL DATA TRANSFERS

When you access one of our Sites, please note that by continuing to use it, if you are located in a different country than our Site, you consent to the transfer of your personal data abroad.

Please contact Us if you would like more information about the mechanism we use to transfer your personal data.

WHAT ARE YOUR RIGHTS

You have the following rights regarding your personal data:

access to your personal data;
obtain a copy of your personal data held by Us;
request that your personal data be corrected, completed, updated or deleted;
restrict processing;
object to specific processing of your personal data if that processing is based on legitimate interests;
data portability; and
if the processing of your personal data is based on your consent, you have the right to withdraw that consent at any time.

You may exercise your rights by sending your request to: contact@diota.com.

Depending on the scope of the request, we may charge a reasonable fee to cover the costs incurred in connection with such request. We reserve the right to deny you access to your personal data in limited circumstances in accordance with applicable laws and regulation.

We may ask you for specific information to confirm your identity or process your request. We may refuse your request, but in all cases, we will provide you with an explanation of our position, subject to legal restrictions.

DATA SECURITY

We maintain appropriate technical and organizational measures to prevent loss, misuse, unauthorized access or disclosure, alteration or destruction of your personal data during transmission and once it is in our possession. However, while we strive to protect your personal data, in light of the inevitable risks linked to the Internet, we cannot guarantee full protection against any leak.

It is important for you to exercise caution to prevent unauthorized access to your personal data. You are responsible for the confidentiality of your password and information on your account. Consequently, you must ensure that you log out of your session when using a shared computer.

COOKIES AND SIMILAR TECHNOLOGIES

Cookies used by 3DS

In order to improve your experience on our Services, We use cookies or other similar technologies that may process your personal data.

Depending on the Services, we use different types of cookies:

Strictly necessary cookies are always used; as they are essential for you to properly use our Services and cannot be switched off. For example, they allow you to save your personalization settings (choice of language, presentation of a service, saving your shopping cart)
Functional cookies are used to improve the performance of our Services, to provide you with optimized features and a more personal experience by collecting information when you use our Services. Functional cookies also include analytics and performance cookies that are used to collect information about traffic to the Sites and how users use the Services. The information gathered may include the number of visitors to our Sites, the websites that referred you to the Sites, the pages you visited on our Sites, the time of day and duration of your visit to our Sites, whether you have visited our Sites before, and other similar information. We use this information to help operate the Sites, to gather broad demographic information, and to monitor the level of activity on our Site.

To see detailed list of cookies used by US and their purposes, click on the Site’s “cookies” icon.

Disabling cookies

You may delete or reject functional cookies at any time on the Site’s “cookies” icon. However, if you do not accept certain cookies, some functionalities and features of the Services may not function properly and you may experience some inconvenience in their use. For example, we may not be able to recognize your computer or mobile device and you may need to log in each time you visit our Sites.

CONTACT – DISPUTE RESOLUTION

We are committed to ensuring the protection of your personal data. You can contact us by sending an email to contact@diota.com if:

You have any questions about this Privacy Policy;
You encounter any issues when accessing your personal data or related to your rights as described above;
You believe that We are not complying with the GDPR or applicable local data protection laws;
You have reason to believe that the security of your personal data has been compromised or misused.

You can also send a letter to the following postal address: 10 rue Marcel Dassault – 78140 Vélizy-Villacoublay – France.

If you believe, after having contacted us, that your rights “Informatique et Libertés” are not respected, you can address a complaint to the CNIL.

DATE OF ENTRY INTO FORCE OF THE PRIVACY STATEMENT AND CHANGES TO IT

We reserve the right to modify and update this Privacy Policy at any time in accordance with our requirements and circumstances, or where required by applicable laws and regulations. We encourage you to periodically review this page for the latest information on our data protection practices. If major changes occur to this Privacy Policy, We may inform you by e-mail or another manner that we reasonably believe likely to reach you. This may include posting a specific announcement on our Sites.

Any modifications to this Privacy Policy will be effective upon posting by Us of the new terms and/or upon implementation of the new changes in the Services.

Last modified: December 19, 2022